Administrative units purchase technology, run events, and maintain departmental sites while ensuring equitable access.
Procurement SLA: VPAT review within 10 business days
What this page helps you do
- Plan events, communications, and services that work for more people the first time.
- Buy or renew tools with accessibility in mind, including VPAT review and contracting language.
- Know when to ask for help from Accessibility, DRC, Procurement, or UCATT.
Top tasks
| Task | Steps | Primary Tools |
|---|---|---|
| Buy or renew software | Start Trellis intake → collect VPAT/roadmap → schedule accessibility review → finalize contract clauses. | Buying Accessible IT, Trellis, Procurement |
| Plan inclusive events | Publish access statement → secure interpreters/captions → confirm physical access → send materials in advance. | DRC Event Support, Facilities, Marketing templates |
| Maintain accessible sites | Use Quickstart components → test keyboard/focus → update documents/media. | Quickstart CMS, Accessibility consultation |
Impactful principles & tools
Procurement, events, and departmental sites stay compliant when you weave WCAG 2.2 AA into every workflow. Reference the WCAG 2.2 highlights plus these toolkits.
- Require VPATs that cite WCAG 2.2 AA success criteria (focus appearance, target size, accessible authentication).
- Ask vendors to demo Accessibility Insights or axe scans and provide DubBot-compatible URLs for monitoring.
Document interim accommodations when criteria fail.
- Run DubBot weekly and WAVE before publishing campaign pages.
- Use Accessibility Insights FastPass for high-traffic forms or micro-sites.
- Log results in your unit’s remediation tracker so leadership sees progress.
- Review link text with the Meaningful Links guide so navigation and CTAs stay descriptive.
Before distributing HR forms, finance packets, or newsletters:
- Run the Microsoft Accessibility Checker in Word/Excel/PowerPoint.
- Use Adobe PDF remediation to confirm reading order, tags, and form labels.
- Apply WebAIM alt text principles for charts and infographics.
Guidance
- Follow the Accessible Procurement Steps.
- Attach VPATs and demo recordings showing AT compatibility (JAWS, NVDA, ZoomText).
- Document remediation commitments and interim accommodations before purchasing.
Use the Inclusive Events checklist to secure ASL/CART, accessible seating, and clear signage. Provide materials in accessible formats 48 hours prior.
Tools & contacts
Accessibility consultation
Submit requests for document/site reviews or vendor demos.
WebAIM + Deque testing
Pair WAVE quick scans with axe DevTools deep dives before publishing pages.
Assistive technologies to consider
Administrative workflows (HR, finance, student services) must support community members using:
- JAWS and NVDA for Windows-based enterprise forms.
- VoiceOver and TalkBack for mobile-responsive sites and kiosk experiences.
- Fusion and ZoomText for magnification in ticketing, CRM, and financial systems.
Consult the Assistive Technology Coverage doc before deploying or renewing tools.
Training & community
- Buying Accessible IT workshop (quarterly).
- Event accessibility office hours (monthly).
- Quickstart accessibility sprint reviews.
Feedback
Use the consultation form or email accessibility@arizona.edu. Last reviewed: 2026-01-05.
Related guides you may need
Your work may overlap with these roles: