Captioning Decision Guide

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Not sure what you need to caption? We can help!

The form below will assist you in determining your responsibilities in captioning your media. In general, we recommend adding an

*Note: this is not an accommodation request form.*
Individuals may request reasonable accommodations by contacting DRC at drc-info@arizona.edu or by phone at 520-621-3268.

Is your media livestream, or pre-recorded? *
Who is the audience for your recorded video?

Answer: Best practice is to caption all videos and we recommend building a line for captioning in your budget. View vendor information and tools and tutorials for resources on adding captions to your videos. At a minimum, you must include an access statement allowing individuals to request captions for a disability-related reason if the video has not been captioned yet. If you receive a request from a participant for captions, please contact drc-communicationaccess@arizona.edu.

*Note: Projects created using a script can be captioned inexpensively, and it is less expensive to add captions from the onset rather than adding them after the fact when a request is received

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Answer: Captions are required. Create captions on your own, or contract with a professional firm to complete the captioning. View vendor information and tools and tutorials.

*Note: Projects created using a script can be captioned inexpensively, and it is less expensive to add captions from the onset rather than adding them after the fact when a request is received.

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Who is the audience for your livestream event?
Has someone requested closed captioning as a disability-related accommodation for this event?

Answer: Please complete our CART Captioning request form

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Answer: To proactively provide access for all participants, it is recommended that you enable auto-captioning (machine-generated) within your event platform, if this is an available option.

  • All event information should disclose the use of auto-captioning.
  • Include a disability access statement to allow participants to request disability-related accommodations if auto-captioning is not sufficient.
  • If your UA sponsored event includes a large number of students and/or employees, please contact DRC for consultation about disability access.

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Disability Resources (DRC) is YOUR resource for ensuring accessible content!

For Support or Consultation: