Captioning Resources and Tutorials

Disability Resources is your first resource when using or developing audio/video materials: or 520.621.3268.

  • DRC will actively outreach to instructors who have deaf or hard of hearing students enrolled in their classes to caption course materials
  • DRC will outreach to University departments who post videos on public-facing sites to arrange for adding caption.
  • Departments that use video materials are welcome to contact DRC to ask for assistance in captioning. 

View more information about the different types of captions and uses for transcripts (WebAIM)

Captioning is beneficial for many reasons. Read more on who uses captioning - the study may surprise you!

Resources for acquiring captioned materials

Believe your video content is already captioned? Check again! Many services, such as YouTube, provide "automatic" machine-generated captioning. To check your videos, enable the captioning and watch the words. If you see a lot of mistakes, reach out to us ( and we'll assist in verifying captioning status and work with you to provide an accurately captioned version. More information is available in the article "YouTube’s Automatic Captions Prove Insufficient for ADA Compliance

University of Arizona - Contracted Captioning Vendors

View information regarding pricing structure for contracted vendors (requires NetID and Password)

While we have contracted with specific vendors through an RFP process, you are free to work with other vendors if you'd like.

UA Libraries Video Streaming Services

Videos requested through this service will have captions automatically included if the original media is captioned. If the original media is not captioned, contact DRC for options




  • Captions can be imported (SRT file) or manually created. Follow the YouTube Tutorial for step-by-step directions
  • YouTube can also be used to create caption files. While the process can be a bit involved, it does work. How well the process works depends on the quality of the video and the clearness of the audio
  1. Upload your video to YouTube
  2. Allow YouTube to create automatic transcripts/captions
  3. Download that transcript file (go to your Video Manager area and select the Closed-Captioned part of your video)
  4. Correct the transcript using a text document editor
  5. Upload the corrected results either to YouTube, Panopto, etc.
    • If time sync information needs to be corrected, re-upload the file to YouTube and use their editing tools to adjust the time sync information




Adobe Premiere

Articulate StoryLine

Companies Providing Captioning Support

Numerous businesses specialize in creating captioned media and transcripts. Disability Resources will assist you in connecting with them to caption your project. If captions are required for your media, as listed in our Captioning Guidelines, contact us if you have questions or need additional information and resoruces.

Some of the businesses we work with include

Creating your own Captioning files (SRT format)

Use Software to create Subtitles

  • CADET Captioning Software - Free, downloadable caption-authoring software that enables anyone to produce high-quality caption files that are compatible with any media player that supports the display of captions. CADET can also be used to generate audio-description scripts.
  • Top 10 Subtitle creation software
  • Top 10 SubTitle Editors
  • Amara
    • Website designed to assist in the creation of subtitled videos
  • YouTube -
    • Use the steps described earlier to create SRT file which can be used in other platforms
  • Voice Recognition Software (Dragon NaturallySpeaking, Siri, Dragon Dictate App, etc.)
    • Get a basic transcript of your audio file which you can then correct